Accounts Payable Administrator

General Summary

The Accounts Payable Specialist will pay invoices, maintain vendor relationships and resolve invoice discrepancies in collaboration with the internal business partners.

Primary Job Functions

Manage Payables

• Prepare check runs and wire transfers for vendor and entity payments.
• Coordinate required approvals and signatures and ensure accurate mailing of payments.
• Verify and reconcile vendor statements and invoices; match purchase orders to invoices; ensure vendor tax information is on file before issuing payment.
• Monitor cash availability for bill payment and promptly notify management of any potential shortfall.
• Obtain missing invoices from vendors
• Respond to inquiries in a professional and timely manner.
• Post expenses to appropriate budget accounts unless otherwise directed.
• Enter invoices promptly to maintain accurate, up-to-date payable records across all assigned properties.

• Maintain organized, audit-ready vendor payment files.
• Respond promptly to auditor inquiries.

• Maintain accounting files according to established internal systems or guidelines.
• Provide copies of annual insurance and tax bills to the designated accounting contact.

Other Job Functions

• Assist with special projects as assigned by accounting leadership.
• Review year-end 1099 forms as needed.
• Distribute purchase order forms and maintain tracking logs.
• Open, date-stamp, and distribute mail as required.
• Coordinate with accountants to ensure distribution of required reports.
• Prepare and organize accounting files for new fiscal years and archive prior-year documents.
• Transfer prior-year binder contents to storage at year-end as needed.

Minimum Qualifications

Skills

• Knowledge of basic accounting principles.
• Ability to use calculators and 10-key adding machine.
• Strong organizational skills.
• Ability to read, understand, and communicate information clearly in writing.
• Effective verbal communication skills.
• 1+ years of Accounts Payable experience required

Knowledge

• Understanding of general accounting practices.
• Mathematical skills sufficient to solve basic accounting problems.

Experience

• Demonstrated ability to work independently and contribute to a team environment.
• Strong attention to detail across multiple systems.
• Ability to adapt in a fast-paced or diverse setting.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Education

• High school diploma required.
• Associate degree in Accounting preferred.

Compensation: $24-$28/hr depending on years of experience and education

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.